Disclosure Chart: Post Award Disclosures

Post Award Disclosures

Required when Recipient did not Disclose Prior

Below is table of items you may need to disclose to the federal government post award, if required by the sponsor, or if you didn't disclose these when originally required. Please carefully review the chart to ensure your complete disclosure. If you would like information for a specific agency, you can search using the Filter, below, and filtering by the Agency acronym (e.g. National Science Foundation = NSF) You can also filter on "Allfed" and the chart will display the common requirements for all agencies.
Type of Activity	Post-Award Information Terms & Conditions (If the recipient didn't disclose something required - see agency requirements)	Disclosure Not Required
Professional preparation (education & training)
ACADEMIC, professional, or institutional appointments (paid/unpaid; FT/PT/voluntary). Remember to include all organizational affiliations and appointments
List of products demonstrating the individual's qualifications to carry out the proposed project
Recently completed support or support that has ended		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Prior and current participation in Foreign Talent Recruitment Programs
Current and pending (other) support – (a) All resources made available, or expected to be made available, to an individual in support of the individual’s research and development efforts, regardless of (i) whether the source is foreign or domestic; (ii) whether the resource is made available through the entity applying for a research and development award or directly to the individual; or (iii) whether the resource has monetary value; and (b) includes in-kind contributions requiring a commitment of time and directly supporting the individual’s research and development efforts, such as the provision of office or laboratory space, equipment, supplies, employees, or students.	AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Current or pending participation in, or applications to, programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs.	AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
In‑kind contributions estimated at ≥ $5,000 for use on project bring proposed proposal
In‑kind contributions estimated at ≥ $5,000 not for use on the project, with associated time commitment	AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Postdoctoral scholars, students or visiting scholars supported by an external entity, and whose research activities are intended for use on the proposed project	NIH
Postdoctoral scholars, students or visiting scholars supported by an external entity, and whose research activities are not intended for use on the proposed project	AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Consulting that is considered part of an individual’s appointment/agreement with their home institution (e.g., a PI at a foreign institution’s retention contracts within their home institution.)		NIH
"Consulting outside the individual's appointment when any of the following scenarios apply: (i) the consulting activity will require the senior/key person to perform research as part of the consulting activity; (ii) the consulting activity does not involve performing research, but is related to the senior/key person’s research portfolio and may have the ability to impact funding, alter time or effort commitments, or otherwise impact scientific integrity; or (iii) the consulting entity has provided a contract that requires the senior/key person to conceal or withhold confidential financial or other ties between the senior/key person and the entity, irrespective of the duration of the engagement."	NIH, AllFed recommended
Travel supported/paid by external entity to perform research, with time commitment	NSF⬥, NIH, NASA⬥
Travel supported by external entity (to attend conference/workshop)		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Teaching commitments		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Mentoring as part of appointment (not involving the individual’s research activities)		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Academic year salary / salary from home institution		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Start‑up company based on organization‑licensed IP		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Start‑up company based on non‑organization‑licensed IP	NSF⬥, NIH, NASA⬥
Startup packages from proposing/home institution		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Startup packages from other organizations	NSF⬥, NIH, NASA⬥
Honoraria or other payments given for distinction/esteem/admiration, unrelated to research oversight/co‑authorship		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Training awards and prizes		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Monetary donations that support an investigator's research activities, that are given with an expectation. See examples at https://grants.nih.gov/sites/default/files/NIH- Examples-Scenarios-Monetary-Donations.pdf
Gifts - Gifts are resources provided where there is no expectation of anything, (e.g., time, services, specific research activities, money, etc.) in return		NIH
Unrestricted gifts - If an item or service meets the definition of a gift, it is not reported. A gift includes any gratuity, favor, discount, entertainment, hospitality, loan, forbearance, license, special access, equipment, time, samples, research data, or other item having monetary value. A gift also includes services as well as gifts of training, transportation, local travel, lodging, meals, research hours, whether provided in-kind, by purchase of a ticket, payment in advance, or reimbursement after the expense has occurred. A gift by definition is given without expectation of anything in return.		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Core facilities and/or shared equipment broadly available		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
F&A reimbursement to proposing/home institution		AllFed, including: DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA
Supporting documentation (contracts, grants, other agreements)	NIH

Key:

+: Appropriate placement may be contract dependent

*: For new support only

⬥: If undisclosed at the time of application submission

Allfed= DoA, DoD, DoE, DoEd, DoI, NASA, NHS, NIH, NIST, NSF, USDA

DoD= ONR, ARO, DoW, ARMY, NAVY, etc.

Resources: (MANY ARE DUPLICATED)

Biographical Sketch

NSPM-33 Pre-award and Post-award Disclosures - May 2024 https://nsf-gov-resources.nsf.gov/files/may2024-r.pdf?VersionId=nLaNQo1s8DbqxYhbCJrTEHFV5vqnZvaM

NIH Pre-award and Post-award Disclosures - September 2025 https://grants.nih.gov/grants/forms/NIH-Disclosures-Table.pdf

NASA Pre-award and Post-award Disclosures - October 2024 https://www.nasa.gov/wp-content/uploads/2024/09/nasa-pre-award-and-post-award-disclosure-requirements-2.pdf?emrc=888cb6

Biographical Sketch and Current and Pending (Other) Support Common Form Usage Requirements in Financial Assistance - December 2025 https://www.energy.gov/sites/default/files/2025-12/FAL%202026-02%20Common%20Forms.pdf

Department of Energy Office of Science Open Solicitation DE-FOA-0003600 https://science.osti.gov/grants/FOAs/FOAs/2026/-/media/grants/pdf/foas/2026/DE-FOA-0003600-000001.pdf

DOD Basic Research / Academic Research Security website https://basicresearch.defense.gov/Programs/Academic-Research-Security/

DARPA Proposers Instructions Website https://www.darpa.mil/about/offices/contracts-management/proposer-transactions

EPA Current and Pending Support https://www.epa.gov/sites/default/files/2020-08/documents/biosketchform.pdf

U.S. DEPARTMENT OF AGRICULTURE General Terms and Conditions for Federal Awards - December 2025 (effective February 2026) https://www.usda.gov/sites/default/files/documents/usda-general-terms-conditions-2025.pdf#page=31

USDA Application Guide (p. 46)- March 2025 https://www.nifa.usda.gov/sites/default/files/2025-04/NIFA-5-2b-NIFA%20Grants.gov%20Application%20Guide%20March2025_remediated.pdf#page=46

Current and Pending (Other Support)

NSPM-33 Pre-award and Post-award Disclosures - May 2024 https://nsf-gov-resources.nsf.gov/files/may2024-r.pdf?VersionId=nLaNQo1s8DbqxYhbCJrTEHFV5vqnZvaM

NIH Pre-award and Post-award Disclosures Matrix - September 2025 https://grants.nih.gov/grants/forms/NIH-Disclosures-Table.pdf

NASA Pre-award and Post-award Disclosures Matrix - October 2024 https://www.nasa.gov/wp-content/uploads/2024/09/nasa-pre-award-and-post-award-disclosure-requirements-2.pdf?emrc=888cb6

Department of Energy FAL 2022-04 directive to program officers https://www.energy.gov/sites/default/files/2022-06/FAL%202022-04%20Current%20and%20Pending%20Support%20Disclosures.pdf

Department of Energy Office of Science Open Solicitation DE-FOA-0003600 https://science.osti.gov/grants/FOAs/FOAs/2026/-/media/grants/pdf/foas/2026/DE-FOA-0003600-000001.pdf

DOD R&D General Terms and Conditions (for post award terms and conditions)- March 2025 https://www.onr.navy.mil/media/document/dod-research-and-development-rd-general-terms-and-conditions-march-2025

DARPA Proposers Instructions Website https://www.darpa.mil/about/offices/contracts-management/proposer-transactions

EPA Current and Pending Support Form- June 2024 https://www.epa.gov/system/files/documents/2021-08/ncer_form_5.pdf

NIST Current and Pending Support Form- March 2024 https://www.nist.gov/system/files/documents/2024/10/11/NIST%20Current%20and%20Pending%20Support%20Form%20-%208.1.24_FINAL.pdf

USDA Application Support Templates Website https://www.nifa.usda.gov/application-support-templates

USDA Application Guide instructions (p. 47) - March 2025 https://www.nifa.usda.gov/sites/default/files/2025-04/NIFA-5-2b-NIFA%20Grants.gov%20Application%20Guide%20March2025_remediated.pdf#page=47